Page 441 - FY 2025 Adopted Operating Budget and Business Plan

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Leverage Technology

Goal 1: Ensure Availability of Information, Programs, and City Services
Objective 2: Implement New Technology
Project Performance Measure(s) Department(s)
LT PDS – Document Management Project Completion Information Technology and Planning
1.2.10 Improvement & Development Services
Summary:
Estimated
Milestone Status
The DocuNav PDS – Document Management Improvement Completion
project aims to modernize and streamline the document Project Charter 1 Qtr. FY 2025 In progress
st
st
management process within the Planning and Planning Phase 1 Qtr. FY 2025 In progress
Development Services (PDS) department. This will be Procure Phase 2 Qtr. FY 2025 In progress
nd
achieved by assessing, converting, and digitizing permit Design Phase 2 Qtr. FY 2025 In progress
nd
records/images to manage records retention effectively, Implementation Phase 3 Qtr. FY 2025 Pending
rd
developing and implementing digitization best practices, Project Closure
allowing direct public access to non-confidential
data/images, and preparing for potential integration with a Update:
new permitting application solution.
From a vendor standpoint, the original objective was
changed due to some contract issues. A new vendor has
been selected and is in the process of discovering the
condition and status of the artifacts to be scanned. We are
currently waiting on the selection of those artifacts, which
will then be provided to the vendor for their examination.

Leverage Technology

Goal 1: Ensure Availability of Information, Programs, and City Services
Objective 2: Implement New Technology
Project Performance Measure(s) Department(s)
LT Enterprise IT Project (FY 2023) – Project Completion Information Technology and Police
1.2.11 PD Law Enforcement Internal
Records and Performance
Solution
Summary:
The Police Department (APD) utilizes Administrative Estimated
Milestone Status
Investigations Management (AIM) to collect, manage, Completion
st
track, and analyze multiple agency items including use of Project Charter 1 Qtr. FY 2024 In Progress
st
force incidents, pursuits, accidents, awards, Internal Affairs Planning Phase 1 Qtr. FY 2024 In Progress
matters, etc. Benchmark Analytics has recently acquired Procure Phase 3 Qtr. FY 2024 In Progress
rd
AIM, and they intend to sunset (end of life) the AIM Design Phase 2 Qtr. FY 2025 Pending
nd
solution. Benchmark plans to migrate AIM clients to their Implementation Phase 4 Qtr. FY 2025 Pending
th
product, which is significantly more expensive. Therefore, Project Closure
APD would like to investigate options to replace AIM as
Note on Schedule Change: Change Request has been
Benchmark’s product does not meet their needs nor
submitted for review for additional time for negotiations.
current budget. Through the City’s procurement process,
this project will expand on the APD’s business Update:
requirements as selection criterion to identify and acquire The project is on track for Phase II – RFP Procurement. The
a solution.
project stakeholders are engaged with vendor negotiations
and planning for City Council approval on November 12,
2024.

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