Page 440 - FY 2025 Adopted Operating Budget and Business Plan

Return to Table of Contents

Leverage Technology

Goal 1: Ensure Availability of Information, Programs, and City Services
Objective 2: Implement New Technology
Project Performance Measure(s) Department(s)
LT Enterprise IT Project (FY 2024) – Project Completion Information Technology and Planning
1.2.8 PDS AMANDA Replacement & Development Services
Summary:
Estimated
The goal of this project is to identify, evaluate, select, Milestone Completion Status
procure, and implement a permitting solution. This cross‐ Project Charter 2 Qtr. FY 2024 Complete
nd
departmental project will modernize permitting, licensing Planning Phase 4 Qtr. FY 2024 In Progress
th
and inspections solution. The project team will include a Procure Phase 2 Qtr. FY 2025
nd
3 party consulting partner. The partner will focus on Design Phase
rd
evaluating business processes and identify solution Build Phase
requirements for all department stakeholders. Implementation Phase
Project Closure
Update:
During the 4 Quarter of FY 2024, the partner vendor
th
assisted the City of Arlington project team in completing  Joint Requirement Planning Sessions – these
the following activities: sessions were designed to capture requirements
 Vendor Outreach Sessions – these sessions were  from all city departments
designed to allow city employees to participate in RFP final draft, including the requirements
vendor led demonstration sessions to assist in  gathered were presented to Purchasing
preparing requirements for the RFP Purchasing posted the final RFP 9/13/2024

Leverage Technology

Goal 1: Ensure Availability of Information, Programs, and City Services
Objective 2: Implement New Technology
Project Performance Measure(s) Department(s)
LT Enterprise IT Project (FY 2024) – Project Completion Information Technology and Planning
1.2.9 PDS Special Events Permitting & Development Services
Summary:
PDS selected Eproval as the special events permitting tool. Estimated
This tool will improve customer self‐service, automation, Milestone Completion Status
and leverage technology to improve internal Project Charter 2 Qtr. FY 2024 Complete
nd
review/approval processes. effective utilization of Planning Phase 3 Qtr. FY 2024 In progress
rd
technology platforms Procure Phase 4 Qtr. FY 2024 In progress
th
Design Phase 1 Qtr. FY 2025 In progress
st
Update: Build Phase
SHI was contacted to obtain an updated quote for the Implementation Phase
Eproval product.
 IT PMO coordinated with SHI vendor to request Project Closure
the option for a 50% payment at project initiation  A pre‐planning meeting was held with the Eproval
and pay the remaining balance at go‐live. vendor, and an additional meeting was held with
 The Stakeholder Resource document was
Eproval and the City of Arlington (COA) Technical
updated, and stakeholders were asked to confirm
teams to establish COA IT Support required during
their project team members.
the project

67