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                                               Leverage Technology

                           Goal 1: Ensure Availability of Information, Programs, and City Services
                                             Objective 2: Implement New Technology
                          Project                  Performance Measure(s)                 Department(s)
             LT    Implementation of City-wide   Project completion            Finance
             1.2.7  Contract Routing Software
             Summary:
                                                                                         Estimated    Actual
                                                                       Milestone
             The Office of Procurement will work with both City                         Completion  Completion
             Secretary’s Office and City Attorney’s Office to implement   Execute Contract   03/26/2024  05/01/2024
             an electronic contract routing software for the City. The   Council Approval for   06/11/2024  06/25/2024
             overall intent of this software is to streamline the routing   Electronic Signature
             process by providing advanced tracking, contract drafting   Implementation   12/01/2024   Ongoing
             and electronic signatures. This new software will replace   Finance and CAO Soft Go   12/01/2024
             the current outdated “golden rod” process and allow City   Live
             staff to execute contracts in a more efficient way.    City-Wide Go Live   02/01/2025

             Update:
             Finance, City Attorney’s Office and City Secretary’s Office
             have drafted an e-signature policy for council approval.
                                             th
             Finance will meet with CMO on May 13  to discuss
             changes to policy and provide implementation timeline for
             software.

                                                      th
             Council approved the e-signature policy on June 25 2024,
             allowing City staff to move forward with the
             implementation of e-signature and contract routing
             software. Finance, CAO and CSO are currently training and
             implementing software with vendor. IT is working on
             finalizing the contract with DocuSign for the e-signature
             software.

             Implementation of software is nearing completion. Team is
             finalizing workflows in the system and will begin to test the
             system with Finance and CAO run contracts.































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