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Leverage Technology
Goal 1: Ensure Availability of Information, Programs, and City Services
Objective 2: Implement New Technology
Project Performance Measure(s) Department(s)
LT Implementation of City-wide Project completion Finance
1.2.7 Contract Routing Software
Summary:
Estimated Actual
Milestone
The Office of Procurement will work with both City Completion Completion
Secretary’s Office and City Attorney’s Office to implement Execute Contract 03/26/2024 05/01/2024
an electronic contract routing software for the City. The Council Approval for 06/11/2024 06/25/2024
overall intent of this software is to streamline the routing Electronic Signature
process by providing advanced tracking, contract drafting Implementation 12/01/2024 Ongoing
and electronic signatures. This new software will replace Finance and CAO Soft Go 12/01/2024
the current outdated “golden rod” process and allow City Live
staff to execute contracts in a more efficient way. City-Wide Go Live 02/01/2025
Update:
Finance, City Attorney’s Office and City Secretary’s Office
have drafted an e-signature policy for council approval.
th
Finance will meet with CMO on May 13 to discuss
changes to policy and provide implementation timeline for
software.
th
Council approved the e-signature policy on June 25 2024,
allowing City staff to move forward with the
implementation of e-signature and contract routing
software. Finance, CAO and CSO are currently training and
implementing software with vendor. IT is working on
finalizing the contract with DocuSign for the e-signature
software.
Implementation of software is nearing completion. Team is
finalizing workflows in the system and will begin to test the
system with Finance and CAO run contracts.
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