Page 432 - FY 2025 Adopted Operating Budget and Business Plan

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Leverage Technology

Goal 1: Ensure Availability of Information, Programs, and City Services
Objective 1: Provide for the Efficient Access and Appropriate Management of the City’s Data
Project Performance Measure(s) Department(s)
LT Enterprise IT Project (FY 2022) – Project Completion Information Technology and Police
1.1.6 Content Management System
for Police
Summary:
Estimated
Milestone Status
This project will expand use of the City’s enterprise Completion
st
document management solution Laserfiche Rio by Project Charter 1 Qtr. FY 2022 Complete
engaging DocuNav to configure a Laserfiche Rio LF Migration / 3 Qtr. FY 2022 Complete
rd
environment for the Police Department (APD). This will be Upgrade
a multi-phased/multi-year project that will also include Planning Phase 4 Qtr. FY 2022 Complete
th
configuring Laserfiche to manage: Design Phase 4 Qtr. FY 2022 Complete
th
nd
Installation of PD 2 Qtr. FY 2023 Complete
• Structured and unstructured data Repository
• A Citizen-facing portal for data submissions Citizen Evidence 2 Qtr. FY 2023 Complete
nd
• Forms and workflows Portal
• Request and issue management Forms Process 3 Qtr. FY 2024 Pending
rd
• Asset management, and Asset Management 1 Qtr. FY 2025 In progress
st
• Training and file management. Request and Issue 2 Qtr. FY 2025 In progress
nd
Management
APD currently stores over 60 terabytes of unstructured Training Scheduling
data in the City’s file shares. For data stored in an Process
unstructured manner, there is not an effective search Project Closure
solution, document hold process or enforceable retention
policy.

Update:
The partner vendor and the department completed User
Acceptance Testing (UAT) of the Asset Management
Application. The department identified functionality
items, and the partner vendor is working to address the
items identified during UAT.

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