Page 431 - FY 2025 Adopted Operating Budget and Business Plan

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Leverage Technology

Goal 1: Ensure Availability of Information, Programs, and City Services
Objective 1: Provide for the Efficient Access and Appropriate Management of the City’s Data
Project Performance Measure(s) Department(s)
LT Enterprise IT Project (FY 2022) – Project Completion Information Technology and City
1.1.4 eDiscovery Software Attorney’s Office
Replacement
Summary:
Estimated
Milestone Status
This project will replace the existing DA solution with a Completion
rd
new discovery tool that will allow for searching the Project Charter 3 Qtr. FY 2022 Complete
Microsoft’s Cloud storage (OneDrive, Emails, SharePoint, Enhanced access to 1 Qtr. FY 2024 Complete
st
personal cloud drives, etc.) and on-premises network Purview eDiscovery
storage (documents, spreadsheets, etc.) efficiently. The Develop supporting 3 Qtr. FY 2024 Complete
rd
project will use CAO’s business requirements to identify RFP documents
and purchase a discovery tool that meets their needs. Release RFP 4 Qtr. FY 2024 Complete
th
st
Vendor Selection 1 Qtr. FY 2025 In progress
Update: Contracting 1 Qtr. FY 2025
st
The eDiscovery RFP was published on July 12 2024, with Implementation 2 Qtr. FY 2025
th
nd
nd
the vendor proposals due by August 22 . The RFP yielded
Schedule finalized
(3) three vendor proposals. The Bid Review kickoff Implementation 2 Qtr. FY 2025
nd
meeting, scoring review meeting and discussions were Phase begins
completed.
Project Closure
The vendor demonstration scripts were finalized, and the
(3) three vendors have been scheduled for solution
demonstrations.
Leverage Technology
Goal 1: Ensure Availability of Information, Programs, and City Services
Objective 1: Provide for the Efficient Access and Appropriate Management of the City’s Data
Project Performance Measure(s) Department(s)
LT Grants Impact Dashboard Completion of Dashboard Grants Management
1.1.5
Summary:
Milestone Target Date Status
st
Build and design Impact dashboard to provide efficient Build and Design 1 Qtr. FY 2024 Complete
access to and updates on the accomplishments that Dashboard
Community Block Grant (CDBG), Emergency Solutions Provide Access to 1 Qtr. FY 2024 Complete
st
Grant (ESG), HOME Investment Partnership (HOME) Dashboard via
and related COVID-19 funds have made within the City Grants
of Arlington. Management
Website
Update: Use Dashboard 2 Qtr. FY 2024 Complete
nd
The Grants Management Department has increased Data to Provide
the functionality of the Community Impact dashboard Detailed Reports
by adding a GIS map of all infrastructure and HOME Update Dashboard 3 Qtr. FY 2024 In progress
rd
investment projects to the dashboard. This allows to include Prior
viewers to quickly identify where funds have been Year’s Complete
invested. The dashboard was also translated into an Program Data
annual report which provides a more in-depth look at
the impact of grant funded programs within Arlington.

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