Page 90 - Grapevine FY23 Adopted Budget (1)

FY 2022-23 APPROVED OPERATING BUDGET
GENERAL FUND - FISCAL SERVICES
ACCOUNTING DIVISION SUMMARY
100-105-002

2019-20 2020-21 2021-22 2021-22 2022-23
EXPENDITURES BY OBJECT Actual Actual Budget Estimate Approved

Personnel 904,855 996,242 879,648 921,060 1,007,902
Supplies 12,729 6,968 7,000 9,944 7,000

Maintenance 492 790 2,000 995 2,000
Services 308,255 362,933 367,500 365,228 422,500

Total 1,226,331 1,366,933 1,256,148 1,297,227 1,439,402

OBJECTIVES

- Continue to meet payroll and accounts payable production with minimal rework and corrections. Staying current on federal and IRS guidelines
and apply these standards to the City's accounting system.
- Coordination and assistance to external auditors and final the audit in a manner with prior year's production and workpaper preparations for
external auditors.
- Control the disbursement of City funds by monitoring vendor payments to ensure discounts; processing check runs and promoting direct deposit
of payroll.
- Ensure adequate internal controls of City assets by reconciling bank and trust statements monthly, and ensure compliance with standards and
procedures established by City Charter, City Council and City Manager.

- Review and monitor the budgeted spending in Departments and ensure that they are consistent with City Manager's guidelines on spending and
budget management and are in compliance with State, Federal laws and bond guidelines.

2019-20 2020-21 2021-22 2021-22 2022-23
PERFORMANCE INDICATORS Actual Actual Budget Estimate Approved

Number of Payroll Checks Annually 23,000 22,500 23,000 23,150 23,150
Percent ACH to Total Payments 56.5% 59.0% 60.0% 60.0% 62.0%

# of Days to Pay P-Card 11.1 11.1 11.1 10.0 9.0

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