Page 85 - Grapevine FY23 Adopted Budget (1)

FY 2022-23 APPROVED OPERATING BUDGET
GENERAL FUND - CITY SECRETARY
ADMINISTRATION DIVISION SUMMARY
100-103-001

2019-20 2020-21 2021-22 2021-22 2022-23
EXPENDITURES BY OBJECT Actual Actual Budget Estimate Approved

Personnel 304,938 311,723 323,348 285,375 323,281
Supplies 10,923 9,965 12,300 13,813 12,300
Services 73,161 26,697 89,350 68,926 89,378

Total 389,022 348,385 424,998 368,114 424,959

OBJECTIVES

- Conduct City elections in compliance with the City Charter and State law.
- Process accurate City Council actions in a timely manner.
- Maintain accurate birth and death records for City of Grapevine.
- Respond to customer requests/inquiries in a timely manner.
- Maintain accurate, easily accessible City records in compliance with adopted record retention schedules and administrative policies; and
provide guidance to City departments on Records Management

2019-20 2020-21 2021-22 2021-22 2022-23
PERFORMANCE INDICATORS Actual Actual Budget Estimate Approved

Customer Inquiries annually 11,700 9,000 9,000 8,500 8,500

Agendas and minutes completed 66 66 66 66 66

Public Information Act (PIA) requests processed 430 550 500 600 550
PIA requests average process time (<5 days): 89% 90% 90% 85% 90%

Birth records registered 2,300 2,100 2,000 2,000 2,000

Birth records issued - Long Form 1,485 2,851 1,800 3,000 3,000

Birth records - Short Form 310 400 350 400 400

Death records registered 670 750 700 700 700

Death records issued 946 1,000 1,000 1,000 1,000

Alcoholic Beverage Permits 196 213 200 203 200

Solicitor Permits 74 70 75 50 60
85