Page 138 - Manfield FY21 Budget

Actual Actual Budget Budget
City Secretary 2017/2018 2018/2019 2019/2020 2020/2021
Demand
Council Meetings 34 29 40 35

Subcommittee Meetings 15 16 20 20

Emergency Meetings 0 0 1 1
Workload

Ordinances Enrolled 33 51 55 55
Resolutions Enrolled 87 81 120 100

Open Record Requests Processed 1,256 1,728 1,600 1,850

Vital Records Processed 2,836 - - -
Bid Openings Conducted 21 18 30 20
Effectiveness
Open Records Requests within 10 days 100% 100% 100% 100%
Records Destroyed within 12 months 50% 80% 80% 80%

Measurable Outcomes:
• Process requests for public information within ten business days of submission.
• Complete destruction of records maintained off-site within twelve months after expiration of the
prescribed preservation period mandated by Texas State Library & Archives Commission Record
Control Schedules.

City Secretary Actual Actual Budget Budget % Change
Summary 2017-2018 2018-2019 2019-2020 2020-2021 2020-2021
Personnel Services $ 308,415 $ 403,764 $ 448,602 $ 426,169 -5.00%

Operations 61,288 64,313 62,140 62,157 0.03%

Total $ 369,703 $ 468,078 $ 510,742 $ 488,326 -4.39%

2018-2019 2019-2020 2020-2021 2020-2021
Full Time Equivalent Positions Budget Budget Budget Change
City Secretary 1 1 1
Assistant City Secretary 1 1 1
Records Manager 1 1 0 -1
Records Management Coordinator 1 1 1
Total 4 4 3 -1

CITY RECORDS DEPARTMENT

The City Records Department is new for FY 2020-2021. There is one full-time equivalent position in this
department, the Director of Public Records. Because this is a new program, goals and objectives, as well
as performance measures, are still being developed and will appear in future budget documents. Some
goals and performance measures dealing with open records are included in the City Secretary’s Office.

City Records Actual Actual Budget Budget % Change
Summary 2017-2018 2018-2019 2019-2020 2020-2021 2020-2021
Personnel Services $ - $ - $ - $ 157,992
Operations 3,900
Total $ - $ - $ - $ 161,892

137