Page 137 - Manfield FY21 Budget

CITY SECRETARY’S DEPARTMENT

MISSION STATEMENT:

The mission of the City Secretary’s Office (CSO) is to promote open and responsive government by
recording and preserving the City’s legislative history and official documents, providing public
information, and conducting municipal elections in accordance with State Law.

Department at a Glance
The City Secretary’s Office consists of the City Secretary, Assistant City Secretary, and a Records
Management Coordinator. The CSO budget decreased 4.39% in FY 2020-2021 due to personnel changes.

Key Goals and Objectives

Goal 1
Ensure the integrity of records and historical information of the City of Mansfield.

Objectives:
• Establish a filing system that will preserve and protect legislative history, contracts, and other
official documents maintained by the City Secretary’s Office.
• Establish an inventory of records maintained by the City Secretary’s Office to facilitate expedient
retrieval of information and records.
• Coordinate the production of records requested pursuant to the Texas Public Information Act.

Goal 2
Facilitate an effective Records Management Program.

Objectives:
• Assist other City departments with implementation and ongoing execution of the Records
Management Program.
• Facilitate the approval and destruction process for expired records stored in-house and off-site.

Goal 3
Maintain a professional, legal, and ethical municipal election process.

Objectives:
• Partner with other governmental agencies to streamline the voting process for City of Mansfield
residents within Tarrant, Ellis, and Johnson Counties.
• Attend educational seminars to stay abreast of legislative changes impacting election procedures
and local candidates for office.

Performance Objectives
• Ensure the integrity of the legal documents of the City.
• Continue to enroll ordinances and resolutions as mandated by City Council.
• Ensure the integrity of the election process.

136