Page 139 - City of Mansfield FY22 Operarting Budget

CITY SECRETARY’S DEPARTMENT

MISSION STATEMENT:

The mission of the City Secretary’s Office (CSO) is to promote open and
responsive government through proper recording and preservation of the
City’s legislative history and official documents, provide exceptional
customer service to our diverse customer base, and conduct fair and impartial
municipal elections, in accordance with State law.

Services Provided
• Posting of agenda for all City Council Meetings and keeping accurate records of the proceedings.
• Performing all duties assigned by the City Manager, working closely with the City Council and
all City Departments, and serving the citizens of Mansfield.
• Conducting Municipal Elections as prescribed by the Election Code of the State of Texas.
• Process Volunteer Board applications.

Accomplishments in FY 2020-2021
• Persevered through the challenges of a worldwide pandemic while managing the requirements
and deadlines of an increased schedule of City Council meetings.
• Facilitated a prolonged Municipal Election, to include a Runoff Election, and ensured a smooth
transition of outgoing and incoming Mayor and members of Council.

FY 2021-2022 Goals and Objectives

1. Maintain a professional, legal, and ethical municipal election process.
• Partner with other governmental agencies to streamline the voting process for City of Mansfield
residents within Tarrant, Ellis, and Johnson Counties.
• Attend educational seminars to stay abreast of legislative changes impacting election procedures
and local candidates for office.

2. Ensure the integrity of records and historical information of the City of Mansfield.
• Complete the electronic filing of all City documents in Laserfiche (Ordinances, Resolutions,
Contracts, etc.).
• Allow for the easier locating/discovery of documents when requested by a Council Member,
citizen, or City employee.

3. Continue professional development of the department to maintain the qualifications for fulfilling the
office of the municipal clerk.
• Elevate the knowledge and understanding of the employees of the CSO by attending TMCA
seminars.
• Continue the TRMC certification process for City Secretary staff members.

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