Page 142 - City of Mansfield FY22 Operarting Budget

Performance Measures
NEW Actual Actual Budget Budget
Public Records & Transparency 2018/2019 2019/2020 2020/2021 2021/2022
Demand
Requests Received - - 1,850 1,950

Claims Received - - 60 60

Destruction of Records (By Box) - - 115 98

Workload

Requests Processed - - 1,600 1,700

Letters Written to the Attorney General - - 168 195

Cost Statements / Clarification Letters - - 60 65
Contacts w/City Attorney's Office - - 40 40

Claims Processed - - 60 60

City Involved Litigations - - 3 3

Hours Spent Processing Claims & Litigation - - 416 416

Records Destroyed (By Box) - - 769 176
Productivity
Record Requests Processed within 10 days - - 99% 100%
Records Destroyed within 12 months - - 100% 100%

Measurable Outcomes:
• Reduced Number of Information Requests Received.
• Increase the Revenue Generated by the Records Department.
• Reduce the Amount of Time to Respond to a Request.
• Reduce the Cost to Store Records.

Public Records & Transparency Actual Actual Budget Budget % Change
Summary 2018-2019 2019-2020 2020-2021 2021-2022 2021-2022
Personnel Services $ - $ - $ 157,992 $ 272,577 72.53%
Operations - 3,900 27,052 593.64%
Total $ - $ - $ 161,892 $ 299,629 85.08%

Public Records & Transparency 2019-2020 2020-2021 2021-2022 2021-2022
Full Time Equivalent Positions Budget Budget Budget Change
Director of Public Records - 1 1
Public Records Specialist - - 1 1
Total 0 1 2 1

Contact: Erin Onyon, 817-276-4206

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