Page 435 - Microsoft Word - FY 2022 Adopted Budget Document

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Put Technology to Work

Goal 1: Ensure Availability of Information, Programs, and City Services
Objective 1: Provide for the Efficient Access and Appropriate Management of the City’s Data
Project Performance Measure(s) City Service Team (Department)
PTW CARES Act Funding – Support Project completion by the federal Shared Services (IT)
1.1.7 Telework Capabilities deadline for CARES Act Coronavirus
Relief Funds (CRF)
Equipment:
Information Technology (IT) will implement a project Equipment Estimated Status
to provide equipment that will support and/or Milestones Completion
improve telework capabilities for employees who are Gather equipment 4 Qtr. FY 2020 Complete
th
working remotely due to COVID‐19. requests from
departments
Other equipment will provide conference rooms with Evaluate equipment 4 Qtr. FY 2020 Complete
th
the capability to create a virtual meeting place for requests for compliance
remote and local employees to collaborate in Initiate Procurement 4 Qtr. FY 2020 Complete
th
accordance with social distancing recommendations. Process
Receive Equipment 4 Qtr. FY 2020 Complete
th
Update: Deploy Equipment 1 Qtr. FY 2021 Complete
st
Our initial investment of approximately $1.1M Phase 2 Procurement 1 Qtr. FY 2021 Complete
st
provided 442 mobile devices (tablets, laptops), Process
docking stations, monitors, headsets, conference nd
Phase 2 Receive 2 Qtr. FY 2021 Complete
room virtual meeting equipment, and professional
Equipment
services that augmented City staff during the delivery Phase 2 Deploy 2 Qtr. FY 2021 Complete
nd
of equipment in accordance with social distancing Equipment
recommendations. Project Closure 2 Qtr. FY 2021 Complete
nd

After the initial deployment of equipment to the City
Application Estimated Status
Departments and employees began teleworking, there Milestones Completion
have been requests for additional equipment to st
support and/or improve teleworking capabilities for Vendor Selection 1 Qtr. FY 2021 Complete

employees.
st
Finalize Statement of 1 Qtr. FY 2021 Complete

Work
Our Phase 2 investment of approximately $350K will st
provide 46 mobile devices (tablets, laptops), additional Initiate Procurement 1 Qtr. FY 2021 Complete
telework equipment (docking stations, monitors, mice, Process st
keyboards, headsets), and professional services that Receive Equipment 1 Qtr. FY 2021 Complete
st
will augment City staff during the delivery of Deploy Equipment 1 Qtr. F Y2021 Complete
nd
equipment in accordance with social distancing Deploy Published 2 Qtr. FY 2021 Complete
recommendations. Application
rd
Project Closure 3 Qtr. FY 2021 Complete
Applications:
The published application solution to allow access,
control, and manageability of on‐premise applications
to support telework.

The solution will provide access to existing
applications that are unavailable for telework due
functional limitations experienced with latency. The
new configuration extends usability through a
published platform with improved operational
performance and security.

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