Page 150 - Manfield FY21 Budget

Goal 4
Educate division and department managers on providing the best value to citizens.

Objectives:
• Ensure City Council and City Administration priorities are addressed in the budget.
• Incorporate policy and performance objectives into the operating budgets of all service
departments.
• Require detailed justification for any new program that may require additional funding.

Performance Objectives
• Eliminate hard copy applications for vendors by using online submission procedure.
• Provide service departments with E-Commerce opportunities.
• Take advantage of cooperative purchasing agreements as much as possible.
• Ensure actual expenditures do not exceed budgeted expenditures.
• Make long term planning an integral part of the budget process.

Actual Actual Budget Budget
Purchasing 2017/2018 2018/2019 2019/2020 2020/2021
Demand
Request for Purchase Orders (Electronic) 1,542 1,588 1,636 1,685
Payment Authorizations/Release Orders Submitted 14,547 15,293 16,058 16,861
On-Line Auctions 8 8 8 8
Workload
Purchase Orders Issued 2,311 2,427 2,548 2,675
Payment Authorizations/Release Orders Approved 14,547 15,293 16,058 16,861
Productivity
Dollar Value of Purchase Orders $ 86,212,188 $ 89,326,405 $ 92,899,461 $ 96,615,439
City-Wide Specifications Developed 6 8 9 9
Effectiveness
Cooperative Purchasing Agreements 12 12 12 12
Purchase Orders Issued within 5 Days 100% 100% 100% 100%
Vendors Approved within 5 Days 100% 100% 100% 100%
Proceeds from Auctioned Property $ 73,212 $ 150,235 $ 50,500 $ 70,500

Actual Actual Budget Budget
Budget 2017/2018 2018/2019 2019/2020 2020/2021
Demand
Departmental Budget Meetings 15 20 23 20
Scheduled Budget Workshops 2 2 4 4
Financial Reports Submitted 12 12 12 12
Workload
GFOA Award Submission 1 1 1 1
Long Term Financial Plan Meetings 2 2 3 3
Operating Budgets Managed (Millions) 205M 175M 204M 183M
Productivity
Actual vs. Budget Expenditures 100% 100% 100% 100%
Effectiveness
GFOA Distinguished Budget Award 1 1 1 1
Actual vs. Budget Expenditures 100% 100% 100% 100%

149