Page 149 - Manfield FY21 Budget

BUDGET AND PURCHASING DEPARTMENT

MISSION STATEMENT:

The mission of Budget and Purchasing is to provide a cost effective platform that enables the City’s
departments to purchase the goods and services necessary for the operations of the departmental programs
of the City to meet the needs of the citizens; and to develop, coordinate, and monitor the City’s budget
program for each department, make budget adjustments as necessary, and keep management informed of
revenue and expenditure patterns throughout the fiscal year.

Department at a Glance

The Budget Department and Purchasing Department were combined for FY 2020-2021. There are two
full-time equivalent positions, the Director and Assistant Director.

Key Goals and Objectives

Goal 1
Encourage the use of local vendors.

Objectives:
• Assist local vendors to subscribe to cooperative purchasing agreements to expand local bid
opportunities both regionally and nationally.
• Use vendor websites to provide direct access to goods and services and reduce procurement costs.
• Encourage vendors to monitor the city website for upcoming bid opportunities.
• Facilitate meetings with department directors to encourage the use of local vendors and clarify the
use of “Best Value” prior to procurement submissions.

Goal 2
Monitor regional, state, and national cooperative purchasing agreements and use cooperative purchasing
whenever possible.

Objectives:
• Continue to develop new cooperative purchasing opportunities as identified by City departments.
• Expand the use of the Texas Smart Buy, Buy Board, HGAC, U.S. Communities, Tarrant County,
and Mansfield Independent School District cooperative purchasing contracts.
• Continue to participate in Inter-local Agreements with regional cities to realize cost savings
throughout the city.

Goal 3
Ensure all proposed revenues and expenditures for all funds are correctly stated and identify areas where
additional revenue and expenditure savings may exist.

Objectives:
• Use actual multi-year revenues and expenditure data to formulate the development of the fiscal
year budget to present to City Council and City Management.
• Identify and adjust budget proposals based on the Strategic Plan, City Council priorities, and
service program enhancements with the approval of City Management.
• Monitor line item budgets in each fund to ensure compliance with adopted budgets.

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