Page 154 - Mansfieldr FY20 Approved Budget

• Continue to participate in Inter-local Agreements with regional cities to realize cost savings
throughout the city.

Performance Objectives
• Eliminate hard copy applications for vendors by using online submission procedure.
• Encourage purchasing with local vendors.
• Provide service departments with E-Commerce opportunities.
• Take advantage of cooperative purchasing agreements as much as possible.

Actual Actual Budget Budget
Purchasing 2016/2017 2017/2018 2018/2019 2019/2020
Demand
Request for Purchase Orders (Electronic) 765 1,542 1,588 1,636
Payment Authorizations/Release Orders Submitted 17,986 14,547 15,293 16,058
On-Line Auctions 8 8 8 8
Workload
Purchase Orders Issued 1,185 2,311 2,427 2,548
Payment Authorizations/Release Orders Approved 17,986 14,547 15,293 16,058
Productivity
Dollar Value of Purchase Orders $ 90,323,890 $ 86,212,188 $ 89,326,405 $ 92,899,461
City-Wide Specifications Developed 6 6 8 9
Effectiveness
Cooperative Purchasing Agreements 10 12 12 12
Purchase Orders Issued within 5 Days 100% 100% 100% 100%
Vendors Approved within 5 Days 100% 100% 100% 100%
Proceeds from Auctioned Property $ 63,980 $ 73,212 $ 50,500 $ 50,500

Measurable Outcomes:
• Increased use of cooperative purchasing agreements.
• All payments are processed within 30 days.
• All purchase orders are issued within 5 days.

Purchasing Actual Actual Budget Budget % Change
Summary 2016-2017 2017-2018 2018-2019 2019-2020 2019-2020
Personnel Services $ 77,487 $ 79,036 $ 86,429 $ 91,160 5.47%

Operations 3,115 8,845 9,622 9,021 -6.25%
Total $ 80,601 $ 87,881 $ 96,051 $ 100,181 4.30%

2017-2018 2018-2019 2019-2020 2019-2020
Full Time Equivalent Positions Budget Budget Budget Additions
Budget & Purchasing Director* 0.5 0.5 0.5
Total 0.5 0.5 0.5 0
*Split with the Budget Department.

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