Page 69 - FY2020Colleyville

electronically for all City Council, board, commission, and committee meetings. The City further
utilizes all resources, whether it be the website or social media, to keep the public abreast of City
business, events, and projects.

4. Deliver Exceptional Administrative Support to the Governing Body
1.4 – Communicate thoroughly and strategically
6.2 – Establish and enforce a culture of mutual trust and respect
6.4 – Foster our shared values

The City Secretary supports the City Council in both an
administrative and technical capacity to facilitate the
legislative process and City business. The CSO engages
with our elected officials and the public to understand
expectations and preferences, and looks for
opportunities to develop solutions and services which
deliver value.
This includes, but is not limited to:
 Organization of City Council agendas;
 Preparation of the City Council agenda packets;
 Preparation of City Council meeting minutes;
 Coordination and scheduling of City Council meetings and public hearings, and recording of each
for permanent record;
 Accepting petitions filed by citizens; overseeing, guiding, and tracking the entire legislation
process, from induction of proposed legislation to final approval and publication; and
 Processing applications for board, commission, and committee appointments.

5. Coordinate Convenient, Efficient, and Sound Municipal Elections
2.1 – Provide responsive, efficient city services
5.4 – Actively seek public-private partnerships

The City Secretary serves as Elections Administrator to provide fair and legal City of Colleyville
elections efficiently. As such, the City Secretary ensures the annual municipal elections are held in
compliance with local, state and federal election laws and regulations. This office does this by
fostering an excellent partnership with the Tarrant County Election Administration for election
services and equipment, which provides a cost savings to the
City. In addition to municipal elections, the City Secretary
facilitates and coordinates early voting for county, state
and federal elections. In an effort to go green, the City
Secretary’s Office provides all forms, including the
candidate packet, on the City’s website. As the local filing
authority, the City Secretary receives and makes available
to the public all candidate applications and campaign
finance reports. The Office actively promotes public
education of the municipal elections. Citizens can locate
information relative to local, state, and federal elections,
such as Early Voting locations, Election Day polling
locations, sample ballots, and instructions for voting by
mail ballot on the City’s website.

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