Page 402 - Microsoft Word - FY 2020 Adopted Budget Document

Put Technology to Work

Goal 1: Ensure Availability of Information, Programs, and City Services
Objective 2: Implement New Technology
Project Performance Measure(s) City Service Team (Department)
PTW Utilize Cartegraph to Replace Paper Project Completion Neighborhood Services (Parks)
1.2.3 Maps for Contract Mowing
Summary:
Milestone Estimated Actual
PARD manages contract mowing services for a majority Completion Completion
of mowing activity at Parks, City Owned Property (COP), Build and/or edit Oct. 2018 July 2018
Municipal Grounds, Medians, and Right of Way (ROW). mowing area “assets” in
To provide the mowing location information to vendors, Cartegraph. There are
PARD currently utilizes maps that were created some over 500 unique
time ago. Often, due to email attachment size contract mowing areas
limitations, maps are printed and then provided to (Parks, Muni Grounds,
vendors. The current method presents several COP, Medians, ROW)
opportunities for improvement. Many of the maps are in Sync the new assets Nov. 2018 Aug. 2018
need of updating, and utilizing paper to share location with the City GIS
information is not optimal. infrastructure.
Train Parks Services Nov. 2018 July 2018
In FY 2019, working with the Parks Services Supervisor Supervisor in basic map
responsible for the mowing contracts, the PARD Asset building utilizing ArcGIS
Management Team will create a new workflow, utilizing Online (AGO) or ArcGIS
the Cartegraph Operations Management system, that Portal, and also how to
will allow the Parks Services Supervisor to share share maps with
weblinks of maps updated in realtime from Cartegraph vendors.
data. The contract mowing costs will also now be Create backend Dec. 2018 Aug. 2018
captured in Cartegraph, in order to present a more Cartegraph
complete picture of maintenance costs. administration
1. Build and/or edit mowing area “assets” in necessary to import
Cartegraph. There are over 500 unique contract mowing costs
contract mowing areas (Parks, Muni Grounds, Train Parks Services Jan. 2019 Aug. 2018
COP, Medians, ROW) Supervisor to allow
2. Sync the new assets with the City GIS accurate importing of
infrastructure. contract mowing costs
3. Train Parks Services Supervisor in basic map into Cartegraph
building utilizing ArcGIS Online (AGO) or ArcGIS
Portal, and also how to share maps with
vendors.
4. Create backend Cartegraph administration
necessary to import contract mowing costs.
5. Train Parks Services Supervisor to allow
accurate importing of contract mowing costs
into Cartegraph.

Update:
Mowing area assets have been created in Cartegraph, These online maps were utilized in latest contract mowing
and then integrated into the City’s GIS database. The bid cycle, replacing PDF maps distributed via email. Further
Park Services supervisor is trained to import contract leveraging of Cartegraph and GIS technology with contact
mowing costs in Cartegraph, build and share ArcGIS mowing will continue. This activity is complete.
Online (AGO) maps of contracted mowing areas.

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