Page 407 - Microsoft Word - FY 2020 Adopted Budget Document

Put Technology to Work

Goal 1: Ensure Availability of Information, Programs, and City Services
Objective 3: Increase Convenience for the Customer
Project Performance Measure(s) City Service Team (Department)
PTW Electronic Plan Review Turnaround time for commercial Economic Development and Capital
1.3.2 construction plans within 12 Investment (IT and Planning)
business days
Summary:
Milestone Target Date Status
The implementation of an electronic plan review solution Pre‐planning phase Dec. 2017 Complete
will allow multiple individuals to review plans at the same Plan phase Jan. 2018 Complete
time and utilize electronic workflow thereby speeding up RFP Release Feb. 2018 Complete
the approval process while continuing to meet the Proposals Due Apr. 2018 Complete
Unified Development Code, City Ordinances and Zoning Vendor Evaluations June 2018 Complete
requirements. Contract Negotiation July 2018 Complete

Mayor and Council Sept. 2018 Complete
The project includes a solution which handles the Approval
submission, review, and routing process for residential Implementation Oct. 2018 Complete
and commercial construction including the following
Planning
milestones: Implementation/ Go Mar. 2019 Complete
 Perform the procurement process to evaluate,
live
select, and contract with a vendor for an
Go Live Support Oct. 2019 In Progress
electronic plan review solution Project Close Oct. 2019 In Progress
 Implement the electronic plan review solution

within the City Infrastructure Note:
The project team extended the Go Live Support period on
nd
The project is planned to Go Live in 2 Quarter FY 2019. the project from July 2019 to Oct. 2019. This was necessary

due to the learning curve for users of the application and
Update:
the number of issues and concerns. There was a schedule
The project team extended the Go Live Support period to refinement proposed and approved.
continue monitoring and tracking issues and concerns
with the Electronic Plan Review solution. The project This schedule refinement extended the overall timeline for
team and vendors participated in daily briefings during
the project closure from July 2019 to Oct. 2019.
the extended Go Live Support period for a quicker
response to issues.

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