Page 401 - Microsoft Word - FY 2020 Adopted Budget Document

Put Technology to Work

Goal 1: Ensure Availability of Information, Programs, and City Services
Objective 2: Implement New Technology
Project Performance Measure(s) City Service Team (Department)
PTW Office 365 Upgrade Economic Development and
1.2.2 Capital Investment (IT)
Summary:
Milestone Target Date Status
The Office 365 Upgrade project includes configuration, Office 365 ProPlus Sept. 2017 Complete
migration, conversion, installation, and training of all City Exchange Online October 2018 Complete
staff on the Microsoft Office 365 suite of products which Deployment
includes the following products: OneDrive Deployment Mar. 2020 In Progress
 Office ProPlus (Word, Excel, Outlook, PowerPoint, SharePoint Online Dec. 2018 Complete
Access, OneNote) Deployment
 Exchange Online Microsoft Teams Apr. 2020 In Progress
 OneDrive Deployment
 SharePoint Online Project Close Out May 2020
 Microsoft Teams
Notes:
The project is planned to close in FY 2020. The OneDrive Deployment Target Date changed from
December 2019 to March 2020 due to schedule
Update: adjustments needed to complete the task.
The project team continued to conduct testing of OneDrive
for Business in preparation for deployment. The project The Microsoft Teams Deployment Target Date changed
team performed testing of the OneDrive Data Migration of from Sept. 2019 to April 2020 due to schedule adjustments
data from the user’s U: Drive to their H: Drive (OneDrive). needed to complete the task.
The project team used the IT Department as a Pilot for the
OneDrive Data Migration procedures to ensure all steps The Project Close Target Date changed from Oct. 2019 to
work and no issues are created. The OneDrive Data May 2020 due to due to schedule adjustments needed to
Migration Procedure was presented to the TRC Members complete the task.
and to the CMO and Directors. The project team
coordinated with each department’s representative to
create the schedule for OneDrive Data Migration. The
project team started the OneDrive Data Migration
according to the agreed upon schedule with a completion
in February 2020.

The project team conducted testing of Microsoft Teams in
preparation for deployment and attended Microsoft
Teams training. The project team engaged with the
vendor, Catapult, to work with the Office 365 support
team to configure and deploy Microsoft Teams. The
project team engaged with Vitalyst to provide user training
and user awareness for Microsoft Teams to increase User
Adoption.

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