Page 395 - Microsoft Word - FY 2020 Adopted Budget Document

Put Technology to Work

Goal 1: Ensure Availability of Information, Programs, and City Services
Objective 1: Provide for the Efficient Access and Appropriate Management of the City’s Data
Project Performance Measure(s) City Service Team (Department)
PTW Enterprise IT Project – Court Economic Development and Capital
1.1.5 Tyler Content Management Investment (IT) and Shared Services
(Laserfiche replacement) (Municipal Court)
Summary:
The Court Tyler Content Management project will Milestone Target Date Status
st
oversee the planning and implementation of Tyler Charter Development 1 Qtr. FY 2019 Complete
Content Manager (TCM) application suite, the Procurement 4 Qtr. FY 2019 Complete
th
conversion and migration of millions of Court records to Project Planning 1 Qtr. FY 2020 In Progress
st
the new system and to retire the Courts Laserfiche Implementation / 3 Qtr. FY 2020
rd
system. Document Conversion
and Migration
Update: Staff Training / Go live 4 Qtr. FY 2020
th
The project team worked with the vendor to finalize the Project Close 4 Qtr. FY 2020
th
project statement of work document. A staff report was
developed and included in the September 24 Council
th
Notes:
Agenda where is was reviewed and approved. A
The remaining milestones will be updated after vendor
purchase order has been created and submitted to the statement of work and project schedule has been
vendor to initiate project planning. negotiated. This schedule refinement extended the overall

timeline for project closure.

Put Technology to Work

Goal 1: Ensure Availability of Information, Programs, and City Services
Objective 1: Provide for the Efficient Access and Appropriate Management of the City’s Data
Project Performance Measure(s) City Service Team (Department)
PTW Enterprise IT Project – Water Economic Development and Capital
1.1.6 Warehouse Inventory System Investment (IT and Water)
Summary:
The Water Department is seeking to acquire a Milestone Target Date Status
warehouse inventory management system that will Charter Development 1 Qtr. FY 2019 Complete
st
integrate with their existing Operations Management Project Planning 2 Qtr. FY 2019 Complete
nd
System (OMS) and Lawson Financials. Procurement 4 Qtr. FY 2019 Terminated
th
Project Close 4 Qtr. FY 2019 Terminated
th
Update:
After CMO and departmental review, it was determined

that the project would be cancelled and that the
inventory management capabilities of the future ERP
system would be evaluated and considered for use by
the Water Department.

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