Page 191 - CityofSouthlakeFY27Budget

TABLE OF CONTENTS

WHAT WE DO: CORE SERVICES

The City Secretary’s Office provides the administrative backbone for City Council
operations, ensures governmental transparency, manages the City’s official records, and
promotes civic participation through boards, commissions, and elections. City Department Overview

01 Council & Legislative Support 02 Boards & Commissions
02
01

Provides administrative support to the Mayor and City Coordinates the appointment process for all City boards
Council. Coordinates agenda management, meeting and commissions, promoting civic involvement and
logistics, ordinances, resolutions, minutes, and legislative volunteer participation. In the 2025 June appointment cycle,
documentation for City Council and associated entities. Council filled 31 vacancies across advisory bodies.
Ensures compliance with the Texas Open Meetings Act
and City Charter requirements while supporting efficient
legislative operations.

03
03 Municipal Elections 04 Public Information Act Compliance
04

Coordinates convenient and efficient municipal elections Administers the City’s Public Information Act process and
in partnership with Tarrant and Denton counties. Town Hall serves as the public’s primary access point for government
hosts all elections and consistently ranks among the top five records. The office processes more than 430 requests
busiest polling sites in Tarrant County. annually, typically within 3 to 5 business days, well ahead of
the state’s 10-day requirement.

06
05
05 Records Management 06 Notary Services
Oversees the City’s records management program, The City Secretary’s Office provides notary services for
including digital records governance, retention compliance customers, offering a convenient resource for document
with Texas State Library and Archives Commission authentication. Since FY 2026, notary services have
retention schedules, historical preservation, and document been provided on a fee basis, helping offset costs while
accessibility. The department currently manages more than maintaining accessible service to the community.
3.3 million digital records within Laserfiche.

FY 2027 City of Southlake | Budget Book 191