Page 413 - CityofHasletFY25AnnualBudget

To obtain the best final offers, revisions may be permitted after submission and
before the award of the contract. All changes resulting from negotiation should
be documented.

The department originating the RFP must notify all unsuccessful offers of the
award in writing.

6. Correction of Bids

Bids may not be altered or amended after the submission deadline.

Bids may not be changed for the purpose of correcting an error in bid price after
bid opening.

Any non-material omission or error may be waived by the purchasing agent if the
omission or error:
• relates to a matter of form, not substance
• has merely a negligible affect on price, quality, quantity, delivery or other
contractual conditions
• does not otherwise prejudice the other bidders/offers

7. Withdrawal of Bids

Bids/Offers may not be withdrawn or cancelled by the bidder/offer, without the
permission of the City Administrator or their designee, for a period of 60 days
following the date designated for the receipt of bids.

The IFB or RFP may require the bidder to furnish a good and sufficient bid bond
in a specified amount of a percentage (from 1% to 5%) of the total contract price
to ensure that if a bidder/offer withdraws the bid/offer after acceptance, the City
will not suffer a loss.

8. Cancellation of IFBs or RFPs

Any or all bids may be rejected.

If no bid/offer is accepted, the entire solicitation process may be repeated.

9. Disqualification of Bids

The following occurrences require disqualification of the bid:

Purchasing Policies Page 18

Haslet Adopted Budget FY 2024-2025 411