Page 412 - CityofHasletFY25AnnualBudget

Incomplete bids/proposals must be considered non-responsive, and may not be
considered for award unless due to a non-material omission.

Opened bids/proposals shall be kept on file and available for inspection, except
to the extent properly designated as proprietary, confidential information or trade
secret.

4. Evaluation

Proposals/Offers are reviewed by designee for completeness, including but not
limited to:
• verifying calculations and sums
• extending unit prices to a total price for the requested quantity
• verifying authorized signature
• verifying responsiveness to specifications
• verifying that all samples or testing requirements were satisfied
• evaluating the bid/proposal against the independent cost estimate
• evaluating the bid/proposal against the weights assigned in the RFP or, if
applicable, IFB
• reviewing the history of the bidder’s/offers responsibility and demonstrated
performance
• making recommendations and/or noting areas to be negotiated

The RFP process must:
• avoid and protect against giving inappropriate signals regarding an
acceptable price
• separately rate responses according to requirements set forth in RFP
• document any and all inconsistencies; rating sheets shall be completed,
signed and dated by the reviewing parties and shall be maintained as part of
the procurement record

5. (RFPs only) Negotiations with Responsible Offers

Negotiations (written/oral) shall be conducted with all responsible offers deemed
to be in the competitive range, i.e., have a reasonable chance of being selected
for award.

The review and rating of proposals must be consistently applied to assure equal
treatment. Offers shall be treated fairly and equally with respect to any
opportunity for discussion and revision of proposals.

Purchasing Policies Page 17

Haslet Adopted Budget FY 2024-2025 410