Page 415 - CityofHasletFY25AnnualBudget

c. Best Value

1. Contracts for most goods or services may be awarded to the bidder
who provides the goods or services at the best value for the City,
pursuant to the Local Government Code. In order to utilize the best
value, method, the City must indicate in the bid specifications that the
contract may be awarded either to the lowest responsible bidder or the
bidder who provides the goods or services at the best value for the City.

2. In determining best value, the City can consider:

• Price;
• Total long term cost to the City to acquire the goods or services;
• Reputation of bidder and the bidder’s goods or services;
• Quality of goods or services being provided;
• The extent to which the goods or services meet the City’s needs;
• Bidder’s past relationship with City;
• The impact on the ability of the City to comply with the laws relating
to historically underutilized business and non-profit organizations;
and
• Other criteria specified in the bid request.

The City Council then determines which bidder will provide the best
value for the City based on any of the factors listed in the bid
specifications. For instance, if one bidder provides an item that will last
two years, and another bidder will provide an item which will last three
years but costs slightly more, the Council can determine that the long
term costs to the City justifies awarding the bid to the higher bidder
whose product will last longer. The best value method would also
allow the Council to award a bid to a vendor with whom the City has
done business with in the past and was pleased with their services,
even though their bid may be somewhat higher than another vendor
with whom the City has not had any past relationship.

3. The best value method cannot be used (and the award must be given to
the lowest responsible bidder) for contracts for the construction of:

• Highways, roads, streets, bridges;
• Utilities;
• Water and wastewater plants, supply projects, distribution or
conveyance facilities;
• Airport runways and taxiways;
• Drainage projects;

Purchasing Policies Page 20

Haslet Adopted Budget FY 2024-2025 413