Page 418 - CityofHasletFY25AnnualBudget

V. Competitive Quotes

Competitive Written Quotes

On purchases between $3,000 and $49,999 written price quotation should be solicited
from an adequate number of vendors to ensure competition, including at least two
Historically Underutilized Businesses (HUBs) located within the county, if available. (To
access a list of HUBs for Tarrant County, you can contact the Texas Building and
Procurement Commission on the internet. Type in
http://www.window.state.tx.us/procurement//cmbl/hubonly.html. HUBs when identifiable in
your county should be contacted on a rotating basis so that, over time, all vendors are
contacted equally. If the list fails to identify a HUB in Tarrant County, the City is exempt
from this section.

The request for price quotations should include at least:
• name and address of vendor
• description of item
• quantity required
• last date quotation accepted
• date delivery id required (as accurately as possible)
• terms and conditions of purchase
• total or unit price, as specified
• date through which quoted price will be effective

Competitive Verbal Quotes

On purchases between $1,500 and $2,999 telephone/internet quotes should be
obtained from a sufficient number of vendors to ensure competition (written quotes may
be requested, but are not required).

At a minimum, the following information should be provided to the vendor:
• description of item
• number of items required
• date delivery is required (as accurately as possible)
• terms and conditions of purchase

When a verbal quote is received, the following information should be recorded in
writing:
• name and address of vendor
• total or unit price, as specified
• date through which quoted price will be effective
• name of the representative giving the quote

Purchasing Policies Page 23

Haslet Adopted Budget FY 2024-2025 416