Page 410 - CityofHasletFY25AnnualBudget

State Contract or Cooperative Purchases – Supplies, equipment or services
purchased through an approved program of cooperative purchasing which
meets all applicable laws and regulations satisfy the competitive bidding
requirement.

Personal Property – Property sold a) at an auction by a state licensed auctioneer;
b) at a going out of business sale held in compliance with Subchapter F, Chapter
17 of the business & Commerce Code; c) by a political subdivision of this state, a
state agency of this state or an entity of the federal government; or d) under an
interlocal contract for cooperative purchasing administered by a regional planning
commission established under Chapter 391, Local Government Code.

Retail Sale – Goods purchased by a municipality for a subsequent retail sale by
the municipality.

Offers shall be solicited by sending Invitation for Bids (IFBs)/Requests for Proposals
(RFPs) to an adequate number of qualified sources to ensure competition, as well as
through publication of the solicitation in the City’s official newspaper. The solicitation
procedures are similar for IFBs and RFPs. Where there is a distinction, said distinction
is so noted.

1. Public Notice

A short summary of the IFB/RFP shall be published in the City’s official newspaper
under Legal Notices. The notice should include:

* description of the item/service
* where specifications may be obtained
* time and place for receiving/opening bids
* name and address of person to receive bids
* any bond requirements
* general specification of machinery if it is being purchased for construction or
maintenance of roads

Notice of the time and place at which the bids/proposals will be publicly opened
must be published at least once a week for two consecutive weeks. The date of
th
the first publication must be before the 14 day before the date of public opening.

Purchasing Policies Page 15

Haslet Adopted Budget FY 2024-2025 408