Page 407 - CityofHasletFY25AnnualBudget

• item description (if applicable, attach detailed technical specifications and
other required information as a separate attachment)
• unit price
• total price
• include any shipping or freight charges as a line item
• put account number in the line item box
• any special comments or remarks in the remarks box
• signature of person requesting purchase order
• signature of department head
• attach quote/bid information
• signature of City Administrator

When the purchase order is completed all information is to be turned into the Finance
Department. The Finance Department will then verify all the paperwork required is
attached and have the City Administrator sign the purchase order. The signed
paperwork will be returned to that department. At that time the merchandise may be
purchased.

Large Capital Equipment Repairs and Maintenance:

Purchase orders for the repair or maintenance of any vehicle or equipment with an
original purchase price of $60,000 or greater does not require a purchase order.

Emergency Purchases

An emergency purchase is: 1) made as a result of a public calamity that requires
immediate appropriation of funds to relieve the necessity of the City’s residents or to
preserve the property of the City; 2) an item necessary to preserve or protect the public
health or safety of residents; 3) an item made necessary by unforeseen damage to
public machinery, equipment, or the property.

Normal Working hours

All emergency purchases occurring during normal working hours are processed through
the normal processes with the exception of bids/quotes and may be purchased
immediately. The using department must still fill out a purchase order for purchases
over $ 2,999. The only difference is getting prior signature from City Administrator for
purchase. The City Administrator will still review and sign paperwork after the actual
emergency purchase is made. Detail description of the emergency must accompany
the purchase order.

Purchasing Policies Page 12

Haslet Adopted Budget FY 2024-2025 405