Page 404 - CityofHasletFY25AnnualBudget

Cooperative Purchasing

The City has developed and established memberships to and highly promotes
participation in cooperative purchasing programs. The City is currently an active
participant in the Tarrant County Cooperative purchasing program and the State of
Texas purchasing programs.

Basic Guidelines for Purchasing

Amount of Purchase Approval Required Bid Requirement

$.01 - $ 1,499 Department Head Signature not required

$1,500 - $2,999 Department Head Signature 3 Phone/Internet
quotes

$3,000 - $24,999 Department Head Signature 3 written quotes*
City Administrator/before purchase 3 written quotes**

$25,000 - $49,999 Department Head 3 written quotes*
City Administrator 3 written quotes**
City Council before purchase

$50,000 and more City Administrator Sealed bid or proposal
City Council

If City Administrator does not approve a purchase requested by the Department Head,
the Department Head has the ability to bring item to Council for their consideration.

*Bids/Quotes in the $3,000 - $49,999 range must have a minimum of 2 bids/quotes
from Historically Underutilized Businesses (Businesses owned by Women, Minorities,
etc.) according to Local Government Code. If you have requested bids/quotes from
multiple sources and receive less than the required number of bids within a reasonable
amount of time, then turn in the bids you received and copies of the requests for bids to
show the departments attempts to comply with the bid requirements.

**Exemptions from providing quotes per Local Government Code 252.022 are Library
books and papers; Water meters, Professional Services, Purchasing Consortiums
(Government Contracts). Repairs needed for Emergency Vehicles in order to keep
them in service.

Purchasing Policies Page 9

Haslet Adopted Budget FY 2024-2025 402