Page 401 - CityofHasletFY25AnnualBudget

There may be just one vendor because of patents or copyrights or simply because the
vendor is the only one that supplies the particular good or service. These purchases
are exempt from the standard bidding requirement by statute. If a department has a
valid sole source requirement, they must request sole source procurement by
documenting these reasons with any back up information they may have to justify the
sole source. If there is any reasonable doubt, competition will be attempted by the
Department Head or City Administrator or his designated representative.

Registrations

Registrations for conferences, seminars and conventions for employees of the City are
paid for with the employee’s issued City of Haslet procurement card. Invoices and
documentation should be attached to the monthly credit card statement.

Publications

Books, magazines, periodicals and newspapers should be purchased by the individual
departments. The exception is Library Books that are subject to special purchasing
rules.

Annual Contracts and Construction Projects

An invoice received for payments against annual term contracts or “draws” against
construction projects, should be forwarded directly to the Staff Accountant with
authorized signatures and the Blanket Purchase Order number if there is one, written on
the invoice in addition to the account to be charged. The invoice should be
accompanied by a payable.

Personal, Professional or Planning Services

Personal, professional or planning services are exempt from the competitive bidding
process. “Planning services” means services primarily intended to guide governmental
policy to ensure the orderly and coordinated development of the state of municipal,
county, metropolitan or regional land areas. However, pursuant to the Professional
Services Procurement Act (Section 2254.001, et. Al., Texas Government Code), the
City must comply with certain statutory requirements for the selection of certain
professional service providers. Under the statute, the following services are generally
considered as Professional Services:

1) accounting
2) architecture
3) landscape architecture
4) land surveying
5) medicine

Purchasing Policies Page 6

Haslet Adopted Budget FY 2024-2025 399