Page 398 - CityofHasletFY25AnnualBudget

I. Responsibilities

City Council

The City of Haslet City Council considers all purchases of $25,000 or more, competitive
bidding is required for $50,000 or the amount set pursuant to current State law. Any
expenditure of $25,000 or more must be approved by the City Council.

City Administrator

The City Administrator has appointed department heads, who by authority and
responsibilities delegated to them by the City Administrator, are authorized to purchase
for the City of Haslet. The City Administrator or in their absence the Mayor must
approve purchase orders exceeding $2,999.

Department Heads

The Department Heads have the authority to approve purchases for $2,999 and less.
Contracts for budgeted items involving expenditures must be signed by the Department
Head as well as the City Administrator. All contracts must be signed and approved by
the City Administrator or in their absence, the Mayor. Expenditures of $3,000 or more
must have the City Administrator’s approval.

Department Heads shall have authority to approve up to $2,999 and to be responsible
for:

1. compliance with and implementation of existing procurement policies and
procedures;
2. reviewing and approving proposed procurement actions to avoid unnecessary
or duplicative purchases;
3. ensuring that the item to be purchased has monies available in the budget. In
the event that sufficient funds do not exist in a line item to cover a purchase
request, the Department Head must complete and submit to the Director of
Finance written line item adjustment correcting insufficient accounts;
4. determining whether a contract exists for the item to be purchased;
5. verifying that the items received are sufficient and in good condition and
authorize payment of invoice;
6. ensuring that all paperwork is completed properly and forwarded to the
accounting department for recording and payment. Department Heads must
sign and verify all invoices.

Purchasing Policies Page 3

Haslet Adopted Budget FY 2024-2025 396