Page 400 - CityofHasletFY25AnnualBudget

II. Types of Purchases

There are several different types of purchases. Many of these require different
approaches. Since non-routine categories of purchases will frequently require more
time to process, they should be minimized.

Capital Items/Fixed Assets

All capital items, regardless of dollar amount, are to go through the purchase order
procedure. Capital items/Fixed assets are those items costing more than $ 3,000 and
having a useful life of more than one-year. Capital expenditures should be charged to a
fixed asset account. These items typically are: buildings and improvements;
improvements to buildings and land; water mains and meters; automotive equipment
and computer equipment.

Emergency

Emergency purchases are made to meet a critical, unforeseen need of the City, as
further defined herein. Because the City’s ability to serve the public would be impaired
if purchases are not made immediately, emergency purchases are exempt from
standard purchasing procedures. City of Haslet public safety vehicle repairs would fall
in this category if the vehicle needing repairs would hinder the City’s ability to serve the
public by being out of service.

Unforeseen Damage to Equipment

A procurement which is necessary because of unforeseen damage to public machinery,
equipment, or other property does not require competitive bidding. “Unforeseen
damage” does not include the equipment wearing out or damage due to lack of
maintenance.

Sole Source

Sole source purchases are goods and services available from only one supplier due to
a number of reasons: items that are available from only one source because of patents,
copyrights, secret process, or natural monopolies; films, manuscripts or books; gas,
water and other utility services; captive replacement parts or components for
equipment; books, papers and other library materials for a public library that are
available only from the persons holding exclusive distribution rights to the materials; and
management services provided by a nonprofit organization to a municipal museum,
park, zoo or other facility to which the organization has provided significant financial or
other benefits.

Purchasing Policies Page 5

Haslet Adopted Budget FY 2024-2025 398