Page 406 - CityofHasletFY25AnnualBudget

III. The Purchase Order Process

Definition

The Purchase Order Process is the first step in purchasing items for the City of Haslet.

Purchase Orders are required for purchases of $3,000 or more.

Items that do not have to be submitted on a purchase order are:

• dues
• fees
• periodicals
• travel expenses
• tuition
• utilities
• professional services
• purchasing consortiums (government contracts)
• sole source providers
• repairs to emergency vehicles in order to keep them in service

Preparing the Purchase Order

The purchase order originates in the using department. Preparation must be done far
enough in advance to allow the proper procedures to be followed before actual
purchase, including:

• advertising for bids, if necessary.
• obtaining bids or price quotations.
• processing bids, preparing purchase order or executing contracts.
• getting the proper signatures and authorization.

The purchase order should contain the following information:
• vendor name and address
• vendor contact name and number
• address merchandise is to be shipped
• phone number of recipient
• Department name and fund number
• budgeted item or not
• quantity of line item
• item number or code

Purchasing Policies Page 11

Haslet Adopted Budget FY 2024-2025 404