Page 74 - FY 2025 Adopted Operating Budget and Business Plan

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Leverage Technology

Goal 1: Ensure Availability of Information, Programs, and City Services
Objective 1: Provide for the Efficient Access and Appropriate Management of the City’s Data
Project Performance Measure(s) Department(s)
LT Enterprise IT Project (FY 2022) Project Completion Office of Strategic Initiatives
1.1.2 – Content Management
System for Police
Summary:
Milestone Estimated Status
This project will expand use of the City’s enterprise Completion
st
document management solution Laserfiche Rio by Project Charter 1 Qtr. FY 2022 Complete
engaging DocuNav to configure a Laserfiche Rio LF Migration / 3 Qtr. FY 2022 Complete
rd
environment for the Police Department (APD). This will Upgrade
th
be a multi‐phased/multi‐year project that will also Planning Phase 4 Qtr. FY 2022 Complete
include configuring Laserfiche to manage: Design Phase 4 Qtr. FY 2022 Complete
th
Installation of PD 2 Qtr. FY 2023 Complete
nd
• Structured and unstructured data Repository
• A Citizen‐facing portal for data submissions Citizen Evidence 2 Qtr. FY 2023 Complete
nd
• Forms and workflows Portal
• Request and issue management Forms Process 3 Qtr. FY 2024 Pending
rd
• Asset management, and Asset Management 1 Qtr. FY 2025 In Progress
st
• Training and file management. Request and Issue 2 Qtr. FY 2025 In Progress
nd
Management
APD currently stores over 60 terabytes of unstructured Training Scheduling 2 Qtr. FY 2025
nd
data in the City’s file shares. For data stored in an Process
unstructured manner, there is not an effective search Project Closure 2 Qtr. FY 2025
nd
solution, document hold process or enforceable
retention policy. Note on Schedule Change: The change order to extend
the project timeline has been approved. This delay is
The partner vendor is preparing to load the Asset attributed to the partner vendor’s inability to deliver
Management Application into the Laserfiche test the required functionality.
environment to begin technical testing and user testing. The deliverable dates have been adjusted, per table
above:
The project team reviewed the Software Requirements • Asset Management
Specification (SRS) Document and provided feedback and • Request and Issue Management
comments. The partner vendor is performing • Training Scheduling Process
development efforts for the Laserfiche Request and Issue • Project Closure
Management Application.

The project schedule exceeded the planned completion
date. The partner vendor has been late in delivering
Laserfiche applications according to their estimated
schedule. The remaining project deliverables are Asset
Management, Request and Issue Management, and the
Training Scheduling Process. Based on partner vendor’s
adjusted timeline, the project has been extended to
December 31, 2024.

FY 2025 Adopted Budget and Business Plan 65 City of Arlington, Texas