Page 67 - ArlingtonFY24AdoptedBudget

Business Plan

Leverage Technology

Goal 1: Ensure Availability of Information, Programs, and City Services
Objective 1: Provide for the Efficient Access and Appropriate Management of the City’s Data
Project Performance Measure(s) Department(s)
LT Enterprise IT Project (FY 2022) – Project Completion Information Technology and Police
1.1.5 Content Management System
for Police
Summary:
Estimated
This project will expand use of the City’s enterprise Milestone Completion Status
document management solution Laserfiche Rio by Project Charter 1 Qtr. FY 2022 Complete
st
engaging DocuNav to configure a Laserfiche Rio LF Migration / 3 Qtr. FY 2022 Complete
rd
environment for the Police Department (APD). This will be Upgrade
a multi-phased/multi-year project that will also include Planning Phase 4 Qtr. FY 2022 Complete
th
configuring Laserfiche to manage, Design Phase 4 Qtr. FY 2022 Complete
th
• Structured and unstructured data Installation of PD 2 Qtr. FY 2023 In Progress
nd
• A Citizen-facing portal for data submissions Repository
• Forms and workflows Citizen Evidence 2 Qtr. FY 2023 In Progress
nd
• Request and issue management Portal
• Asset management, and Forms Process 3 Qtr. FY 2023 Pending
rd
• Training and file management. Asset Management 3 Qtr. FY 2023 In Progress
rd
Request and Issue 4 Qtr. FY 2023
th
APD currently stores over 60 terabytes of unstructured Management
data in the City’s file shares. For data stored in an Training Scheduling 1 Qtr. FY 2024
st
unstructured manner, there is not an effective search Process
solution, document hold process or enforceable retention Project Closure 1 Qtr. FY 2024
st
policy.

Leverage Technology

Goal 1: Ensure Availability of Information, Programs, and City Services
Objective 1: Provide for the Efficient Access and Appropriate Management of the City’s Data
Project Performance Measure(s) Department(s)
LT Enterprise IT Project (FY Project Completion Information Technology
1.1.6 2023) – eBuilder Integration
with Workday
Summary:
Integrations must be considered for the following Estimated
program/project areas: Milestone Completion Status
• Program budget management Project Charter
• Project creation Planning Phase
• Project budget management Procure Phase
• Budget transfers Design Phase
• Budget amendments or changes Implementation Phase
• Purchase order and contract creation Project Closure
• Invoice payment

In addition to these specific processes that are no
longer integrated with EB and the city's financial
system, the implementation of Workday has also
resulted in the loss of process controls put in place in
response to Audit findings are not configurable in
Workday.

FY 2024 Adopted Budget and Business Plan 58 City of Arlington, Texas