Page 156 - CityofMansfieldFY23Budget

Department Name:
Budget/Purchasing

Mission Statement:
To provide a cost-effective platform that enables the City’s departments to purchase the goods and services necessary for the operations of the
service programs to meet the needs of the citizens; and to develop, coordinate, and monitor the City’s budget program for each department,
make budget adjustments as necessary, and keep management informed of revenue and expenditure patterns throughout the fiscal year.
Services Provided:
1. Budget oversight over all funds and departments in the City.
2. Develop revenue and expense projections for City Council and Management to help them make informed decisions in developing the annual
service plan.
3. Online bidding and notification to vendors of major projects and service contracts to be awarded.
4. Purchasing support for all City departments to include creation of purchase orders and invoice processing.

CITY COUNCIL’S STRATEGIC PRIORITIES N O R T H

Noteworthy Organizational Remarkable Together Healthy
Essentials Excellence Experiences as One Economy
Consistently high- Strong teamand Distinctive Create Sustainable assets,
quality services internal culture services and community financial strength &
amenities connections growth

N O R T H
Goal #1 ● ●
Ensure proposed revenues and expenditures for all funds are correctly stated, and identify areas where additional revenue and expenditure
savings may exist.
Objectives
1. Use multi-year historical revenue and expenditure data to formulate the development of the fiscal year budget to present to City Council
and City Management.
2. Identify and adjust budget proposals based on the Strategic Plan, City Council priorities, and service program enhancements with the
approval of City Management.
3. Monitor line-item budgets in each fund to ensure compliance with adopted budgets.
4. Help control costs to improve the City's financial position.

Actual Actual Budget Budget
Performance Measures 2019-2020 2020-2021 2021-2022 2022-2023
Departmental Budget Meetings (annually) 24 20 26 26
Operating Budgets Managed (in millions) 204M 212M 246M 247M
General Fund fund balance as a % of next year's budget (25% required) 31% 35% 35% 35%
Annual GFOA award for the budget document 1 1 1 1

N O R T H
Goal #2 ●

Continue to develop new cooperative purchasing opportunities to create cost savings for the City.

Objectives
1. Monitor regional, state, and national cooperative purchasing agreements and encourage departments to use cooperative purchasing
whenever possible.
2. Expand participation in Inter-local Agreements with regional cities and other governmental entities.

Actual Actual Budget Budget
Performance Measures 2019-2020 2020-2021 2021-2022 2022-2023
Cooperative Purchasing Memberships and Interlocal Agreements 17 17 19 20

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