Page 151 - City of Mansfield FY22 Operarting Budget

BUDGET AND PURCHASING DEPARTMENT

MISSION STATEMENT:

The mission of Budget and Purchasing is to provide a cost-effective platform that
enables the City’s departments to purchase the goods and services necessary for the
operations of the departmental programs of the City to meet the needs of the
citizens; and to develop, coordinate, and monitor the City’s budget program for
each department, make budget adjustments as necessary, and keep management
informed of revenue and expenditure patterns throughout the fiscal year.

Services Provided
• Budget oversight over all funds and departments in the City.
• Provide revenue and expense projections to City Council and Management to help them make
informed decisions in developing the annual service plan.
• Online bidding and notification to vendors of major projects and service contracts to be awarded.
• Creating Purchase Orders and approving vendor payments.

Accomplishments in FY 2020-2021
• Presented a balanced budget that included a tax decrease and homestead exemption, new service
programs, and a cost-of-living adjustment for employees.
• Received the GFOA award for the FY 21 Budget Document.
• Implemented the “Notify Me” feature on the purchasing website to inform vendors of open bids.

FY 2021-2022 Goals and Objectives

1. Encourage the use of local vendors.
• Assist local vendors to subscribe to cooperative purchasing agreements to expand local bid
opportunities both regionally and nationally.
• Use vendor websites to provide direct access to goods and services and reduce procurement costs.
• Encourage vendors to monitor the city website for upcoming bid opportunities.

2. Monitor regional, state, and national cooperative purchasing agreements and use cooperative
purchasing whenever possible.
• Continue to develop new cooperative purchasing opportunities as identified by City departments.
• Expand the use of the Texas Smart Buy, Buy Board, HGAC, U.S. Communities, Tarrant County,
and Mansfield Independent School District cooperative purchasing contracts.
• Continue to participate in Inter-local Agreements with regional cities to realize cost savings
throughout the city.

3. Ensure proposed revenues and expenditures for all funds are correctly stated and identify areas where
additional revenue and expenditure savings may exist.
• Use multi-year historical revenue and expenditure data to formulate the development of the fiscal
year budget to present to City Council and City Management.
• Identify and adjust budget proposals based on the Strategic Plan, City Council priorities, and
service program enhancements with the approval of City Management.
• Monitor line-item budgets in each fund to ensure compliance with adopted budgets.

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