Page 89 - Grapevine FY22 Adopted Budget v2

FY 2021-22 APPROVED OPERATING BUDGET
GENERAL FUND - CITY SECRETARY
ADMINISTRATION DIVISION SUMMARY
100-103-001

2018-19 2019-20 2020-21 2020-21 2021-22
EXPENDITURES BY OBJECT Actual Actual Budget Estimate Approved

Personnel 332,950 304,938 314,541 311,272 323,348
Supplies 14,035 10,923 12,500 9,965 12,300
Services 75,023 73,161 90,280 26,109 89,350

Total 422,008 389,022 417,321 347,346 424,998

OBJECTIVES

- Conduct City elections in compliance with the City Charter and State law.
- Process accurate City Council actions in a timely manner.
- Maintain accurate birth and death records for City of Grapevine.
- Respond to customer requests/inquiries in a timely manner.
Maintain accurate, easily accessible City records in compliance with adopted record retention schedules and administrative policies; and
- provide guidance to City departments on Records Management

2018-19 2019-20 2020-21 2020-21 2021-22
PERFORMANCE INDICATORS Actual Actual Budget Estimate Approved

Customer Inquiries annually 12,347 11,700 12,000 9,000 9,000
Agendas and minutes completed 72 66 70 66 66
Public Information Act (PIA) requests processed 433 430 440 550 500
PIA requests average process time (<5 days): 92% 89% 89% 90% 90%
Birth records registered 2,206 2,300 2,100 2,100 2,000
Birth records issued - Long Form 1,885 1,485 2,000 2,000 1,800
Birth records - Short Form 466 310 400 400 350
Death records registered 661 670 650 750 700
Death records issued 456 946 500 1,000 1,000
Alcoholic Beverage Permits 196 196 200 213 200
Solicitor Permits 62 74 70 70 75

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