Page 94 - Grapevine FY22 Adopted Budget v2

FY 2021-22 APPROVED OPERATING BUDGET
GENERAL FUND - FISCAL SERVICES
ACCOUNTING DIVISION SUMMARY
100-105-002

2018-19 2019-20 2020-21 2020-21 2021-22
EXPENDITURES BY OBJECT Actual Actual Budget Estimate Approved

Personnel 801,321 904,855 850,723 993,464 879,648
Supplies 10,876 12,729 13,000 6,968 7,000
Maintenance - 492 - 790 2,000
Services 311,572 308,255 358,888 362,933 367,500

Total 1,123,769 1,226,331 1,222,611 1,364,155 1,256,148

OBJECTIVES

- Continue to meet payroll and accounts payable production with minimal rework and corrections. Staying current on federal and IRS guidelines
and apply these standards to the City's accounting system.
- Coordination and assistance to external auditors and final the audit in a manner with prior year's production and workpaper preparations for
external auditors.
- Control the disbursement of City funds by monitoring vendor payments to ensure discounts; processing check runs and promoting direct
deposit of payroll.
- Ensure adequate internal controls of City assets by reconciling bank and trust statements monthly, and ensure compliance with standards and
procedures established by City Charter, City Council and City Manager.
- Review and monitor the budgeted spending in Departments and ensure that they are consistent with City Manager's guidelines on spending and
budget management and are in compliance with State, Federal laws and bond guidelines.

2018-19 2019-20 2020-21 2020-21 2021-22
PERFORMANCE INDICATORS Actual Actual Budget Estimate Approved

Number of Payroll Checks Annually 22,200 23,500 23,500 22,500 23,000
Percent ACH to Total Payments 57.1% 57.0% 57.0% 59.0% 60.0%
# of Days to Pay P-Card 11.1 11.1 11.1 11.1 11.1

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