Page 80 - Grapevine Budget FY21

FY 2020-21 APPROVED OPERATING BUDGET
GENERAL FUND - CITY SECRETARY
ADMINISTRATION DIVISION SUMMARY
100-103-001

2017-18 2018-19 2019-20 2019-20 2020-21
EXPENDITURES BY OBJECT Actual Actual Budget Estimate Approved

Personnel 314,244 332,950 347,092 302,245 314,541
Supplies 13,494 14,035 13,700 10,923 12,500
Services 94,149 75,023 92,755 73,148 90,280

Total 421,887 422,008 453,547 386,316 417,321

OBJECTIVES

- Conduct City elections in compliance with the City Charter and State law.
- Process accurate City Council actions in a timely manner.
- Maintain accurate birth and death records for City of Grapevine.
- Respond to customer requests/inquiries in a timely manner.
Maintain accurate, easily accessible City records in compliance with adopted record retention schedules and administrative policies;
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and provide guidance to City departments on Records Management

2017-18 2018-19 2019-20 2019-20 2020-21
PERFORMANCE INDICATORS Actual Actual Budget Estimate Approved

Customer Inquiries annually 12,616 12,347 12,251 11,700 12,000
Agendas and minutes completed 77 72 75 66 70
Public Information Act (PIA) requests processed 469 433 434 430 440
PIA requests average process time (<5 days): 86% 92% 86% 89% 89%
Birth records registered 2,430 2,206 2,267 2,300 2,100
Birth records long form - Walk in 2,714 3,100 2,681 3,650 3,200
Birth records long form - Mail 1,508 805 1,472 500 750
Birth records short form-Walk-in 494 466 461 310 400
Death records registered 561 661 572 670 650
Death records issued 193 456 219 946 500
Laserfiche workflows created 6 34 10 15 15
Laserfiche workflow processes monitored 72,760 106,522 100,000 100,000 120,000
Laserfiche technical support 256 231 500 324 300
Alcoholic Beverage Permits 195 196 210 196 200
Solicitor Permits 75 62 71 74 70

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