Page 85 - Grapevine Budget FY21

FY 2020-21 APPROVED OPERATING BUDGET
GENERAL FUND - FISCAL SERVICES
ACCOUNTING DIVISION SUMMARY
100-105-002

2017-18 2018-19 2019-20 2019-20 2020-21
EXPENDITURES BY OBJECT Actual Actual Budget Estimate Approved

Personnel 739,051 801,321 783,564 933,634 850,723
Supplies 13,102 10,876 15,000 12,678 13,000
Maintenance - - - 476 -
Services 314,758 311,572 356,888 299,893 358,888

Total 1,066,911 1,123,769 1,155,452 1,246,681 1,222,611

OBJECTIVES

- Continue to meet payroll and accounts payable production with minimal rework and corrections. Staying current on federal and IRS
guidelines and apply these standards to the City's accounting system.
- Coordination and assistance to external auditors and final the audit in a manner with prior year's production and workpaper
preparations for external auditors.
- Control the disbursement of City funds by monitoring vendor payments to ensure discounts; processing check runs and promoting
direct deposit of payroll.
- Ensure adequate internal controls of City assets by reconciling bank and trust statements monthly, and ensure compliance with
standards and procedures established by City Charter, City Council and City Manager.
- Review and monitor the budgeted spending in Departments and ensure that they are consistent with City Manager's guidelines on
spending and budget management and are in compliance with State, Federal laws and bond guidelines.

2017-18 2018-19 2019-20 2019-20 2020-21
PERFORMANCE INDICATORS Actual Actual Budget Estimate Approved

Number of Payroll Checks Annually 20,900 22,200 21,000 23,000 23,500
Percent ACH to Total Payments 58.9% 57.1% 57.5% 56.5% 57.0%
# of Days to Pay P-Card 11.8 11.1 11.5 11.1 11.1

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