Page 154 - Mansfield 2019 Operating Budget

Performance Objectives
• Utilize technology to enhance the purchasing function.
• Ensure compliance with the purchasing policy.
• Ensure timely issuance of purchase orders.
• Provide service departments with E-Commerce opportunities.

Actual Actual Budget Budget
Purchasing 2015/2016 2016/2017 2017/2018 2018/2019
Demand
Request for Purchase Orders (Electronic) 704 765 850 875

Payment Authorizations/Release Orders Submitted 17,737 14,316 18,500 18,500
On-Line Auctions 12 8 12 8

Workload

Purchase Orders Issued 1,046 1,185 1,046 1,210
Payment Authorizations/Release Orders Approved 17,737 14,316 18,500 18,500

Productivity

Dollar Value of Purchase Orders $ 81,746,315 $ 90,323,890 $ 86,724,665 $ 89,326,405

City-Wide Specifications Developed 6 6 9 11

Effectiveness

Cooperative Purchasing Agreements 8 10 10 12
Purchase Orders Issued within 5 Days 100% 100% 100% 100%
Vendors Approved within 5 Days 100% 100% 100% 100%

Proceeds from Auctioned Property $ 123,379 $ 79,237 $ 50,500 $ 50,500

Measurable Outcomes:
• All payments are processed within 30 days.
• All purchase orders are issued within 5 days.
• On Line auctions have resulted in additional net proceeds from the sale of obsolete equipment
and reduced expenses related to live auctions.

Purchasing Actual Actual Budget Budget % Change
Summary 2015-2016 2016-2017 2017-2018 2018-2019 2018-2019
Personnel Services $ 72,812 $ 77,487 $ 83,462 $ 86,429 3.55%

Operations 10,705 3,115 6,665 9,622 44.37%

Total $ 83,517 $ 80,601 $ 90,127 $ 96,051 6.57%

2016-2017 2017-2018 2018-2019 2018-2019
Full Time Equivalent Positions Budget Budget Budget Additions
Budget & Purchasing Director* 0.5 0.5 0.5
Total 0.5 0.5 0.5 0
*Split with the Budget Department.

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