Page 153 - Mansfield 2019 Operating Budget

PURCHASING DEPARTMENT

MISSION STATEMENT:

The Purchasing Department mission is to provide a cost effective platform that enables the City’s
departments to purchase the goods and services necessary for the operations of the departmental programs
of the City to meet the needs of the citizens of Mansfield, Texas.

Department at a Glance

The Purchasing Department has relegated the ordinary purchasing activity of the department to the City’s
individual departments. Staffing of the Purchasing Department is equally allocated between the Budget
Department and the Purchasing department. The Purchasing Department budget increased 6.57% due to a
merit increase and subscription to an on-line purchasing quote system.

Key Goals and Objectives

Goal 1
Continue to develop a centralized purchasing program that is cost effective and provides end users with
the best value.

Objectives:
• Provide bulk buying opportunities whenever possible.
• Utilize cooperative purchasing agreements to reduce costs and provide timely purchasing of
goods and services.
• Educate and provide service departments with E-Commerce opportunities utilizing web-based
buying and disposition of retired assets.
• Develop specifications that may be used by multiple departments.

Goal 2
Utilize the latest technology to enhance the purchasing process.

Objectives:
• Continue to utilize on-line purchasing opportunities to procure goods and services.
• Utilize vendor web sites to provide direct access to all goods and services and reduce
procurement costs.
• Utilize web-based bid tabulation opportunities and HUB vendor notifications.
• Dispose of retired City assets utilizing on-line auctions.

Goal 3
Ensure compliance with the City’s purchasing polices.

Objectives:
• Ensure all legislative changes are incorporated into the City Purchasing Policy.
• Ensure purchase order thresholds and requirements are met by all departments.
• Educate and train all departments in the purchasing process to ensure compliance with all local,
state and federal law.

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