Page 146 - CityofMansfieldFY23Budget

Department Name:
City Secretary

Mission Statement:
The mission of the City Secretary's Office is to promote open and responsive government through proper recording and
preservation of the City's legislative history and official documents, provide exceptional customer service to our diverse
customer base, and conduct fair and impartial elections, in accordance with State law.

Services Provided:
1. Timely posting of agendas for all City Council Meetings and keeping accurate records of the proceedings.
2. Performing all duties as assigned by the City Manager, working closely with the City Council and all Departments and serving the
citizens.
3. Conducting Municipal Elections as prescribed by the Election Code of the State of Texas.
4. Process Volunteer Board applications.
5. Process Hotel/Motel Occupancy Tax Fund applications, agreements, and reimbursement requests.
CITY COUNCIL’S STRATEGIC PRIORITIES N O R T H

Noteworthy Organizational Remarkable Together Healthy
Essentials Excellence Experiences as One Economy
Consistently Strong team Distinctive Create Sustainable assets,
high-quality and internal services and community financial strength &
services culture amenities connections growth

N O R T H
Goal #1 ●
Maintain a professional, legal and ethical municipal election process.

Objectives
1. Partner with other governmental agencies to streamline the voting process for City of Mansfield residents within Tarrant, Ellis and
Johnson Counties.
2. Attend educational seminars to stay abreast of legislative changes impacting election procedures and local candidates for office.

Actual Actual Budget Budget
Performance Measures 2019-2020 2020-2021 2021-2022 2022-2023
Contract with County Election Administrators 3 3 2 3
Attending election related seminars 1 1 2 1

N O R T H
Goal #2 ●
Ensure proper and timely posting of agendas for all City Council meeting to include subcommittee meetings. Post prior to the 72 hour
notice requirement.
Objectives
1. Work with all city departments to ensure agenda material is accurate and submitted on time.
2. Work with Mayor, Management Team, and City Attorney to ensure agenda material is appropriate and acceptable.
3. Review agenda to ensure that there are no errors.
4. Post agenda electronically on city website and physically on the bulletin board outside of City Hall.

Actual Actual Budget Budget
Performance Measures 2019-2020 2020-2021 2021-2022 2022-2023
Posted agendas within 72 hours 59 61 56 60

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