Page 93 - Grapevine FY20 Approved Budget

Fiscal Services - Accounting
100-105-002

Expenditures by 2016-17 2017-18 2018-19 2018-19 2019-20
Major Object Actual Actual Budget Estimate Approved

Personnel Services 675,266 739,050 797,209 768,765 783,564
Supplies 13,113 13,102 15,000 10,877 15,000
Services 301,534 314,758 356,888 311,572 356,888

Total 989,912 1,066,910 1,169,097 1,091,214 1,155,452

Objectives

- Continue to meet payroll and account payable production with minimal rework and corrections. Staying
current on federal and IRS guidelines and apply these standards to the City's accounting system.

- Coordination and assistance to external auditors and final the audit in a manner with prior year's
production and workpaper preparations for external auditors.
- Control the disbursement of City funds by monitoring vendor payments to ensure discounts; processing
check runs and promoting direct deposit of payroll.
- Ensure adequate internal controls of City assets by reconciling bank and trust statements monthly, and
ensure compliance with standards and procedures established by City Charter, City Council and City
Manager.
- Review and monitor the budgeted spending in Departments and ensure that they are consistent with City
Manager's guidelines on spending and budget management and are in compliance with State, Federal
laws and bond guidelines.

2016-17 2017-18 2018-19 2018-19 2019-20
Performance Indicators Actual Actual Budget Estimate Approved

Number of Payroll Checks 20,900 22,200 21,000 23,000 23,500

Percent ACH to Total Payments 58.9% 57.1% 57.5% 56.5% 57.0%

Add# of days to Pay P Card 11.8 11.1 11.5 11.1 11.1

85