Page 167 - Hurst FY19 Approved Budget

LEGISLATIVE & JUDICIAL SERVICES
110 GENERAL FUND
0103 PUBLIC INFORMATION

MISSION STATEMENT

Provide public service to the highest standard assuring access to
public information and local government for the citizens, governing

body, and staff of the City of Hurst

DIVISION DESCRIPTION

The Public Information Division of the Judicial and Legislative Services Department is
more commonly referred to as “the City Secretary’s Office”. The Division is responsible
for a broad range of administrative and clerical support for city departments and the
public. Annually, the City Secretary or a staff member attends and prepares minutes for
approximately 50-55 public meetings. Hundreds of documents are indexed for efficient
access and research of legislative and governmental history. Permits and licenses of
various descriptions for alcohol beverage sales, door-to-door solicitation and itinerant
merchants, are processed and issued by the City Secretary’s Office pursuant to City
ordinances. The City Secretary’s Office coordinates and administers the comprehensive
Records Management Program for the City and fills hundreds of requests for public
information each year. As elections administrator, the City Secretary plans and contracts
all City elections with Tarrant County, which are joint with other local jurisdictions that
may be holding elections on the same day. The office also coordinates and compiles
the preparation of agendas and agenda packets for City Council, Community Service
Development Corporation and Crime Control and Prevention District meetings.

PRIOR YEAR RESULTS & ACCOMPLISHMENTS

• Updated electronic code of ordinances
• Managed a successful board, commission and committee appointment
process and banquet
• Managed department web site content to enhance customer service
experience, comply with legal requirements, and engage citizens
• Administered successful General and Runoff Elections
• Assisted with review of public information software implementation
• Deputy City Secretary achieved Master Municipal Clerk Certification

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