Page 343 - CityofArlingtonFY26AdoptedBudget

Leverage Technology

Goal 1: Ensure Availability of Information, Programs, and City Services
Objective 1: Provide for the Efficient Access and Appropriate Management of the City’s Data
Project Performance Measure(s) Department(s)
LT Enterprise IT Project (FY 2022) – Project Completion Information Technology and City
1.1.1 eDiscovery Software Replacement Attorney’s Office
Summary:
Estimated
Milestone Status
This project will replace the existing DA solution with a rd Completion
new discovery tool that will allow for searching the Project Charter 3 Qtr. FY 2022 Complete
st
Enhanced access to 1 Qtr. FY 2024 Complete
Microsoft’s Cloud storage (OneDrive, Emails,
SharePoint, personal cloud drives, etc.) and on‐ Purview eDiscovery th
premises network storage (documents, spreadsheets, Release RFP 4 Qtr. FY 2024 Complete
st
etc.) efficiently. The project will use the office’s Vendor Selection 1 Qtr. FY 2025 Complete
st
business requirements to identify and purchase a Contracting 1 Qtr. FY 2025 Complete
th
discovery tool that meets their needs. Phase 2: 4 Qtr. FY 2025 In Progress
Implementation
The additional requirements include security standards, Go-live Support
aligned with Electronic Discovery Reference Model (EDRM) Phase 3: Selected
and business process best practice standards. The revised case migration
requirements capture collaboration, automation, and Project Closure
enhanced document file types. The revised solution
requirements have been reviewed by IT Security and City
Attorney’s office project team members.

Update:
Project implementation and configuration efforts are
rd
ongoing. During the 3 Quarter of 2025, the following
tasks were achieved: security for the Exterro SaaS
platform was enhanced by adding an additional
(temporary) private encryption key; single sign-on (SSO)
was implemented; email capabilities were activated;
Exterro provided high-level application overview
demonstrations for the project team; and the first two of
eight application configuration workshops were
completed.

In addition, preliminary work has begun on developing
detailed Statements of Work (SOW) for the post-go-live
migration of selected open cases from DA into the Exterro
platform, which will enable continued progress on these
cases.

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