Page 474 - FY 2025 Adopted Operating Budget and Business Plan

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Financial/Economic Development

Goal 2: Promote Organization Sustainability by Recruiting, Retaining and Developing Outstanding
Employees
Objective 1: Foster and Maintain a Work and Learning Environment that is Inclusive, Welcoming, and Supportive
Project Performance Measure(s) City Service Team (Department)
Core City of Arlington Employee Phase I (FY 2024): Complete RFP Human Resources
FED Benefits RFP Process and Award Contracts
2.1.4 Phase II (FY 2025): Implementation,
Communication, Auditing
Summary:
Milestone Estimated Status
On February 27, 2024, City Council approved a Completion
three-year professional services contract with HUB
RFP Process – Execution &
rd
International for benefits and retirement 3 Qtr. FY 2024 Completed
Evaluation
consulting services. Since March 1, 2024, HUB
International has assessed and benchmarked the th
City’s contracts. HUB International has identified RFP Process - Selection 4 Qtr. FY 2024 Completed
gaps in pricing, guarantees, allowances and benefit
th
Contracts Awarded 4 Qtr. FY 2024 Completed
design when comparing to like-sized cities.
st
An Employee Benefits RFP was released on May 1, Vendor Implementations 1 Qtr. FY 2025 In Progress
2024, to address contract gaps, increased savings,
st
long-term cost containment, best practices, and Data Integrations 1 Qtr. FY 2025 In Progress
improved benefit design. The RFP covers all
st
employee benefits including Medical, Pharmacy, Workday Revisions/Build 1 Qtr. FY 2025 In Progress
Stop Loss, FSA, HSA, Dental, Vision, Life/AD&D,
Disability, FMLA, EAP, Accident, Critical Illness, and Communication Materials 1 Qtr. FY 2025 In Progress
st
Employee Health Advocacy. A three-year contract Annual Enrollment and
with two 2-year renewals was requested on all Employee/Retiree 1 Qtr. FY 2025 Not started
st
winning contracts. Winning contracts will be
th
awarded in 4 Quarter of FY 2024. Presentations
nd
Enrollment Audit 2 Qtr. FY 2025 Not started
Update:
Winning contracts were selected in late July. Plan/Program Audit 2 Qtr. FY 2025 Not started
nd
Carriers were awarded in August. We are currently
in progress with new vendor implementations, Post Enrollment
nd
building data integrations, Workday revisions and Communication to 2 Qtr. FY 2025 Not started
rebuild, and preparing employee communication Employees/Retirees
materials. Presentations are scheduled to begin on Evaluation and
nd
October 28th followed by our Annual Enrollment Redevelopment of the 2 Qtr. FY 2025 Not started
kick off in Workday on November 1, 2024. Annual Wellness Program

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