Page 467 - FY 2025 Adopted Operating Budget and Business Plan

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Financial/Economic Development

Goal 1: Continue Responsible Fiduciary Emphasis for the Organization and Council
Objective 2: Organize to Improve Operational Efficiency
Project Performance Measure(s) Department(s)
Core Open Records  Number of Open Records Requests Police
FED Requests/Intergovernmental  Number of Intergovernmental
1.2.1 Agency Requests agency requests

Summary:

The Records Services division is the official repository for the Number of Open Record Requests
Police Department's records, governed by the Texas Public 4,900
Information Act, which allows individuals to request records
related to city business. These records include criminal 3,900
offense reports, crash reports, 911 calls, and audio/visual
recordings. 2,900

The division manages both Open Record Requests (ORRs) 1,900
from the public and Interagency Record Requests (IRRs)
from other law enforcement agencies. Many ORRs come
from data mining companies seeking crash reports. 900
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr
Requests must be acknowledged within 10 business days, FY 2021 FY 2022
informing requestors of the status, including any
submissions to the Attorney General regarding disclosure FY 2023 FY 2024
exemptions. Records related to ongoing cases or protected
information are not released, while others may be partially
redacted. Number of Interagency Record
Requests
Redacting audio/visual materials, like body worn camera 1,700
footage and 911 audio, is labor‐intensive, with each minute
of video taking about 10 minutes to redact. The division
collaborates with the City Attorney's Office to ensure 1,500
compliance with legal requirements for record releases and
redactions. 1,300

Update: 1,100
Total requests for public information were up 6.6% over last
quarter. The 4 quarter saw an increase of 3.4% in Open 900
th
Records Requests (ORRs) and a much greater increase of 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr
14.2% in Interagency Records Requests (IRRs).
In keeping with historical trends, LexisNexis remains the FY 2021 FY 2022
number one requestor of open records with 1,009 requests FY 2023 FY 2024
or 28.5% of all ORRs in the 4 quarter. Many of their
th
requests are for crash reports only. Secondly, a concerned Interagency Records Requests also remained consistent
citizen and social media influencer made 746 requests for with 361 or 21.8% coming from the Department of
21% of total ORRs.
Family Protective Services (DFPS) and 195 or 11.8% from
the FBI. In third place was Dallas Police Department with
105 or 6.3%, down almost 12% from 119 last quarter.

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