Page 65 - City of Fort Worth Budget Book

General Fund City Secretary

DEPARTMENT SUMMARY

Chg from PY Adopted
FY2022 FY2023 FY2023 FY2024
Final Adopted Adjusted Rec. Amount %
Revenues
Charge for Service $ 26,630 $ 14,368 $ 14,368 $ 14,368 $ — 0.0 %
Other 400 428 428 428 — 0.0 %
Total Revenues 27,030 14,796 14,796 14,796 — 0.0 %

Expenses
Salaries & Benefits 1,540,259 1,869,260 1,869,260 2,033,058 163,798 8.8 %
Gen Operating & Maintenance 650,934 649,133 649,133 672,546 23,413 3.6 %
Total Expenses 2,191,193 2,518,393 2,518,393 2,705,604 187,211 7.4 %

Grand Total $ (2,164,163) $ (2,503,597) $ (2,503,597) $ (2,690,808) $ (187,211) 7.5

2023 2024 Change
Fund AP FTE AP FTE AP FTE
General Fund 17.00 17.00 17.00 17.00 — —
Total 17.00 17.00 17.00 17.00 — —

DEPARTMENT PURPOSE AND GOALS

The City Secretary, appointed by City Council, is responsible for the management of the City Secretary’s Office,
The mission of the Office is to promote transparent and efficient government through proper recording and
preservation of the City’s Legislative history and documents; provide excellent customer service to residents;
conduct municipal elections that are fair and compliant with the Texas Election Code; oversee the boards and
commission program; provide support to Council meetings; ensure compliance with the Texas Open Meetings Act
for Council and Board and Commission agendas; and provide for efficient and effective life-cycle management of
all records of the City. To achieve the mission the Office is divided into four core functional areas:

The administration area is responsible for providing support to Council and Council Corporation meetings
including posting of all meeting notices, speaker registration, retaining all Council meeting documentation, serving
as a central repository for contracts, posting of all public notices, board and commission agendas and other
related public notices, processing liquor licenses, coordinating the board and commission program, publication of
the City Code of Ordinances, coordinating all required financial filings by Council Members and City Staff,
managing the Public Records search page; and conducting research from Council, staff and residents for Council
approved documents

The Office serves as the City-wide coordinator for the Public Information Program including the intake of all
requests from the public, coordinating and processing the requests, ensuring deadlines are met, submitting
requests for opinions from the Attorney General and serving as a point of contact with residents interested in
accessing City records and information.
The City Secretary serves as the Election Administrator for all City-held elections, including contracting with the
appropriate counties for election services, serving as point of contact with candidates, candidate filings, candidate
packet and forms, campaign finance filings, election notices and publication notices of upcoming elections, new
Council orientation, and serving as a resource for candidates, media and residents on election related questions.

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