Page 369 - Southlake FY22 Budget

CAPITAL IMPROVEMENTS PROGRAM (CIP)

inTrOduCTiOn

In accordance with the Texas Local Government fy 2022 CiP Calendar
Code and the Charter of the City of Southlake, the
FY 2022 to FY 2026 Capital Improvements Program
(CIP) is submitted for City Council consideration. aPril 2021 CiP PrOjeCT fOrms due
may 2021 CiP gOvernanCe COmmiTTee
The challenges to retain and/or expand City services review
in the midst of balancing resources and growing
costs has put pressure on City government to make june 2021 final CiP gOvernanCe
its limited capital resources work more efficiently. COmmiTTee review
City administration, elected and appointed officials,
and staff have taken several steps to make its capital july 2021 CiTy manager review
expenditures more closely reflect its long-range augusT 2021 sPdC / Parks BOard
objectives. reCOmmendaTiOn

One such step is the connection between the City’s CiTy manager files BudgeT
capital planning efforts with its budgeting process. CiTy COunCil wOrk sessiOn
The CIP establishes a five year funding schedule
for the purchase, construction, or replacement of sePTemBer 2021 CiTy COunCil wOrk sessiOn
physical assets of the City. Capital improvements 1sT reading and
typically have a useful life of more than ten years
and value greater than $10,000. The first year of the PuBliC hearing CiTy COunCil 2nd reading
Capital Improvements Program is called the Capital and PuBliC hearing
Budget and is appropriated in the same manner as
the annual Operating Budget. Funds for projects are
appropriated on an annual basis. Projects approved for subsequent years are approved for planning purposes only and
do not receive expenditure authority until they are part of the Capital Budget.

CreaTing The CaPiTal imPrOvemenTs PrOgram
In May 2021, the CIP Governance Committee, comprised of the Executive Leadership Team, began the process of
evaluating CIP project requests. The methodology involved a presentation of each project by a staff member of the
requesting department and the use of the CIP project evaluation form.

Following presentation by each requesting department, the projects were ranked in the appropriate funding category
(i.e. General Fund, Utility Fund, SPDC). The resulting ranked project list was then reviewed by the Governance Committee
to ensure that there were no obvious flaws in the ranking system. The Governance Committee then reviewed the dollar
amount available in each fund and recommended the projects to be funded in the upcoming fiscal year (FY 2022) and
the other four future years (FY 2023 to FY 2026).

Once the Governance Committee completed its review, the list was presented to the City Manager who then met with
the Governance Committee regarding needed changes or additions. The Governance Committee input revisions and
held additional meetings with department heads as needed to ensure the proposed plan is comprehensive.

Prior to the City Manager’s submission of the Capital Budget, the Southlake Parks Development Corporation (SPDC)
and the Parks Board met to review and recommend their respective portions of the budget and five-year plan.

368 FY 2022 City of Southlake | BUDGET BOOK
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